Arkansas Association of Student Assistance PROGRAMS 

Annual Fall Conference

The purpose of the Annual Fall Conference is to provide professional development, receive updates on TRIO issues, conduct the business of the association, and to raise funds for the operation of AASAP. The Fall Conference is usually held in October at a conference hotel determined by the Executive Board and is under the direction of the AASAP president-elect or a board appointed designee. When possible, the President and the Conference Chairperson shall receive complimentary hotel accommodations and conference registration. The general duties of a conference chair are detailed in the constitution.

TRIO Day

TRIO Day is an event held in connection with National TRIO Day. TRIO Day is meant to focus attention on the needs of disadvantaged young people and adults aspiring to improve their lives, to the necessary investment if they are to become contributing citizens of the country, and to the talent which will be wasted if that investment is not made. We also focus on TRIO Advocacy and try to reach out to our stakeholders to tell them more about TRIO. The event is typically held the last Saturday in February and rotates to a different host institution each year.

Spring Leadership

The purpose of Spring Leadership, usually held in April, is to provide leadership development to TRIO personnel or other programs serving the same population. The event rotates to a different host institution each year.

Refund Policy

AASAP will issue registration refunds for the Annual Conference, Workshops, etc. according to the following guidelines:

1. Full refunds will be made if a written request is received by the registration chairperson at least 30 days prior to the first day of the event.
2. A refund of 50% will be made if a written request is received by the registration chairperson no less than 15 days prior to the event.
3. No refund will be made for requests received less than 15 days prior to the event.
4. All refunds will be processed after the approval of the board at the first board meeting after the annual conference.
5. Refund requests that affect discounted multiple registrations may cause a loss of the discount(s) for that program/institution. Any such discount adjustment will be paid by the program/institution prior to refund or deducted from the amount to be refunded.
6. Refund statements shall be outlined in all registration materials.
7. Any special refund policy exceptions to be made due to severe weather (without prior warning) shall be established by the Budget Committee and approved by the Executive Committee. Therefore, any policy exception should be made as soon as notice is received of pending severe weather and prior to, if possible, the first day of the conference. However, no refunds shall be made for any event if the Treasurer receives written/faxed request after the first day or event.